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ScholarWorks Submission Guide  

Last Updated: Dec 7, 2016 URL: Print Guide RSS Updates
ScholarWorks Submission Guide Print Page

ScholarWorks Submission Guide

ScholarWorks@Bellarmine Electronic Thesis, Dissertation and Capstone Submission Guide

ScholarWorks@Bellarmine ( promotes the discovery, distribution and preservation of the scholarly and creative works of the faculty, staff and students of Bellarmine University. Administered by the W.L. Lyons Brown Library, ScholarWorks@Bellarmine is created to collect, organize, preserve and increase the impact of the scholarship of the Bellarmine University community. A thesis or dissertation is an important work of scholarship which the University believes should be distributed and preserved as part of our educational mission. The University requires that all theses and dissertations be deposited and made available through the University’s ETD archive. The final post-defense version approved by your committee must be deposited.

Please make sure:

  1. A completed ETD submission form has been turned in to the Library.
  2. That if you wish to request a longer than usual embargo period be sure to secure approval of your graduate program director in advance.
  3. That the thesis/dissertation/capstone is free of errors.
  4. That you have followed the file format guidelines for ETDs.
  5. If you are considering submitting your work (dissertation, capstone, etc.) to publication, be aware that some publishers reject works that are already available through open access archives like ScholarWorks. You may request an embargo in the availability of your work to allow yourself time to pursue outside publication. Consult your faculty or the ScholarWorks librarians if you have questions.

Submission Process

Go to Click on the Submit Research link in the lower right hand corner of any ScholarWorks page. Then click on Graduate Theses, Dissertations and Capstones or Undergraduate Theses. At this point, the ScholarWorks@Bellarmine login page will come up.

Login/Creating a Login


You will need to create a ScholarWorks account if you do not already have one. This account is separate from your Bellarmine University network account. (It is NOT your BU account.) When creating an account please provide your PERMANENT email address, i.e. an email address that you will still use after graduation. The ScholarWorks archive will recognize you with that email address. Type in your name as it appears on your thesis/dissertation/capstone. Please enter Bellarmine University for the institutional affiliation. When done with the form, click the SIGN UP button to finish the account creation process. The ScholarWorks system will send you a confirmation message by email. If you already have a ScholarWorks account, please login.

Submission Agreement

After logging into ScholarWorks the system will present you with an agreement about the archiving of your work. Please read the agreement carefully and keep a copy for your files. Check off the box indicating you accept the agreement and click on the Continue button.

Completing the Submission Form:

  • Title: Should be entered EXACTLY as it appears on your thesis/dissertation/capstone.


Please use Headline Style Capitalization e.g. The Scholarly Communication Crisis


  • Author: This should be populated by the ScholarWorks system based on your login. Please verify:
  • The email address is your permanent email address
  • Your name is identical to the one on your thesis/dissertation/capstone
  • Bellarmine University is listed as your institution


  • Embargo Period: You may request a delay in the online availability of your work. Any extensive delay requires approval of your graduate program director.
  • Keywords: Use up to 10 keywords or phrases to describe your work. Separate them with commas. Using keyworks improves the online indexing, discovery and retrieval of your work.
  • Subject Categories: Select appropriate subject categories from the menu on the left. Again, accurate and specific subject categories will improve the online indexing, discovery and retrieval of your work.


  •  Submit an abstract of up to 250 words.

Post Submission
Once you complete the form and submit your file you will see a message: “You have successfully uploaded: [title of your work].” You will get an email message confirming your submission.

 Once submitted the work will be reviewed by the W.L. Lyons Brown Library to check that it meets all the file standards and requirements for ETDs. It will either be accepted or corrections will be requested; in either case you will be contacted by email letting you know the status and what steps, if any, you need to take.

Subject Guide

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